Privacy Policy

1. Information We collect

We collect two main types of information:

‍A. Information You Provide Directly
- Form submissions (contact forms, tool requests, feedback)
- Email address (if provided by you)
- Any personal or non-personal data you manually enter into our tools
(Example: text, numbers, selections, etc.)

‍We only collect what you voluntarily provide.

‍B. Information Collected Automatically

When you visit our site, we automatically collect standard analytics and operational data such as:

- Device type & browser type
- Pages viewed & time on site
- IP address (for security/logging purposes only)
- Cookies or similar tracking technologies

This data is used only for analytics, performance, and security.

2. How We Use AI (and How Your Data Interacts With It)

Many tools on The Tool Collective use AI to generate responses or outputs based on your inputs.

‍We do NOT:

- Use your personal information to train external AI models
- Sell, rent, or share your data with AI providers for training

‍We DO:

- Send your tool inputs to an AI model only to generate the result you asked for
- Store minimal logs for performance and debugging (not for profiling or marketing)

AI outputs may be inaccurate — see our AI Transparency Statement for more details.

3. How We Use Your Information

We use the information we collect to:

- Operate and improve our tools
- Respond to your messages or support requests
- Personalize user experience
- Monitor and protect site security
- Improve accuracy, performance, and reliability of our services
- Comply with legal requirements

We do not use your information for automated decision-making that affects your rights.

4. Cookies & Tracking Technologies

We use cookies for:

- Basic website functionality
- Analytics (e.g., Google Analytics or privacy-friendly alternatives)
- Remembering user preferences
- Improving tool performance

You can disable cookies in your browser settings at any time.

5. When We Share Data

We only share data when necessary for the operation of our website.

‍Possible third-party processors may include:

- Web hosting providers
- Analytics tools
- Email/contact form processors
- AI model providers (to generate tool outputs)

These processors only receive the minimum data required and must follow strict confidentiality/security rules.

We never sell your personal information.

6. Data Storage & Security

We use industry-standard security measures to protect your information, including:

- Encryption
- Access control
- Secure hosting environments
- Regular monitoring for vulnerabilities

However, no system is 100% secure. Use the site at your own risk.

7. Your Rights (GDPR/CCPA/Global Standards)

Depending on your region, you may have the right to:

- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Opt out of analytics cookies
- Restrict or object to certain processing
- Request export of your data

To exercise any of these rights, email us at:help@thetoolcollective.com

‍We will respond within the legally required timeframe.

8. Data Retention

We retain data only as long as necessary for:

- Operating the site
- Legal or security purposes
- Analytics and performance

You may request deletion at any time.

9. International Users

If you access the site from outside the United States, your data may be transferred and processed according to U.S. data laws, which may differ from your jurisdiction’s.

10. Children's Privacy

TheToolCollective is not intended for individuals under 13.
We do not knowingly collect personal data from children.

If you believe a child has submitted data, contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time.
The “Last Updated” date reflects the most recent revision.
‍
Continued use of the site means you accept the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or how your data is used:

📧 help@thetoolcollective.com (general)
📧 partners@thetoolcollective.com (business inquiry)